FACILITY USE APPLICATION & AGREEMENT

Applications may be submitted 1 year prior to scheduled permit date and no less than 30 days in advance. The entire deposit is required at the time of submitting your application Rates and policies are subject to change.

A charge of $30 per hour will be applied to reservations that fall outside of regular operating hours. Rates are subject to change.

*NO ALCOHOL PERMITTED FOR MEETING ROOM RESERVATIONS

Applicant must be 21 years of age or older, and must submit completed application in person.

Applications may be submitted one year prior to scheduled event and not less than 30 days of event.

Applicant MUST be present throughout the entire event. Staff will check-in with applicant throughout the event. NO EXCEPTIONS!

Applicant, guests and staff are to refrain from engaging in (or threatening) physical violence, intimidation, assault, or battery, including but not limited to unwanted/unsolicited touching; and, refrain from any activity which places oneself or others at risk of injury or infringes upon the rights of other participants or staff.

The City of Santa Fe Springs is not responsible for items that are lost, stolen, or damaged in or on the grounds of the facilities. Leaving personal items unattended, or bringing in personal belongings that are disruptive to the primary use of space are not allowed.

Maximum capacity posted will be strictly enforced. Further admittance to event will be denied when full capacity has been reached.

All facilities are non-smoking. Smoking is strictly prohibited; if anyone is caught smoking inside the facility, the deposit will not be refunded. Smoking is restricted to outside and 20 ft. away from main entrances. Debris from smoking MUST be disposed appropriately. Applicant is responsible for cleaning of any debris directly relatedto smoking from patrons attending their event.

The facility is not to be used by applicant for commercial benefit or profit-making purposes. Solicitation of money (including admission charges, dues, donations or sales) is prohibited. An exception is made for community-based incorporated groups and nonprofits using the facility for purposes of membership meetings.

Groups, organizations and individuals using the facility do so at their own risk and are responsible for their actions. The applicant must be in attendance to conduct and/or monitor activities in the facility. The applicant agrees tobe personally responsible, guarantee orderly behavior, and underwrite any damage to the facility. Applicant also assumes responsibility for any damage arising out of the activities of guests. Acceptance of this policy constitutes agreement for such liability.

Deposit is due at the time application is submitted. Deposits are refundable; however, deposits will be withheld by the City if there is any breach in the contract by the applicant, their guests, and/or contracted vendors. The applicant's failure to comply, monitor and enforce any of the rules and regulations listed above are grounds for terminating the activity and forfeiting the refundable deposit. If all requirements of the contract have been met, the deposit will be refunded via mail 6-8 weeks after event to the applicant. If paying by credit card, deposits will be refunded back to credit card within 7-10 business days to cardholder after event evaluation/checklist has been approved.

Permit holder agrees to reimburse the City of Santa Fe Springs for any loss or damage to City property caused by party, guests, and/or contracted vendors.

All other fees are due 30 days prior to the scheduled event. If the fees are not paid as required, your reserved date will be canceled.

50% of deposit will be charged for any cancellation. The remaining balance of deposit will be refunded only if the event is canceled six (6) months prior to the scheduled event. Any cancellations made six (6) months or less prior to the scheduled event will result in the loss of entire deposit. Any reservation made within six (6) months of scheduled event, is not eligible for any refund in the event of a cancellation.

14. All cancellations must be conducted in person with picture ID; otherwise, your deposit will not be refunded.

Per City policy, City employees are not permitted to accept gratuities of any kind.

Any falsification of information may result in the loss of the deposit and the future use of any city facility.

I, the undersigned, on behalf of the above applicant/organization, do hereby agree to defend, indemnify, and hold harmless the City of Santa Fe Springs, and any other officers, agents, or employees from any liability or claim of action for damages resulting from or in any way arising out of the use of the facility as set forth by the City of Santa Fe Springs. I, or said organization, will accept full responsibility for any damages to the premises, furniture, equipment, or grounds, resulting from use of facility.

By signing below, I affirm that I have read, understand, and agree to follow the requirements set forth above.