FACILITY APPLICATION & FEE WAIVER

Staffing and/or labor, insurance, refuse costs, custodial costs, maintenance costs, or other City Department charges are not eligble to be waived.  This includes set-up, take-down fees and staffing outside of regularly scheduled hours.  

The City reserves the right to charge the Renter's credit card on file for any costs incurred as a result of damages, vandalism, excessice trash, failure to clean and restore the facility to its original condition, unauthorized use of equipment or areas, and/or additional time beyond the contracted rental period.  All associated fees will be assessed based on actual repair, replacement, cleaning, or staffing as determined by the City.

For Facilities the Down Payment will be held if cancellation takes place less than six (6) months of event. A $100 non-refundable fee will be charged for event cancellation between six (6) months to one (1) year of event date.

For parks  the Down Payment will be held if cancellation takes place less than thirty days (30) of event. A 50% non-refundable fee will be withheld from Down Payment for event cancellation between one (1) months to one (1) year of event date.

I HEREBY CERTIFY THAT ALL INFORMATION IS TRUE AND ACCURATE. I HAVE CAREFULLY READ THE FACILITY RESERVATION POLICY AND USE POLICY, AND AGREE TO UPHOLD THE RULES AND REGULATIONS LISTED IN THE POLICY. I RELEASE, HOLD HARMLESS, AND AGREE NOT TO SUE CITY, INCLUDING PHOTOGRAPHY /VIDEO RELEASE, AND I FULLY UNDERSTAND ITS CONTENTS. I AM AWARE THAT THIS IS A FULL RELEASE OF ALL LIABILITY AND I SIGN IT OF MY OWN FREE WILL. I UNDERSTAND THAT THE CITY RESERVES THE RIGHT TO CHANGE, OR CANCEL ANY RESERVATION, AT ANY TIME, RESULTING FROM CITY ACTIVITY AND/OR MAINTENANCE. APPLICANT SIGNATURE

I certify that all statements made on this application are true and complete to the best of my knowledge. I understand that any false statements will result in the denial of the fee waiver request and may result in the revocation of the facility or park use.

For the full version of the Facility Reservation and Use Policy 2026, please click here.

The City of Santa Fe Springs recognizes and appreciates the value of partnering with other agencies and organizations to provide services that benefit the community and its residents. In an effort to provide support to organizations, the City of Santa Fe Springs has established a Fee Waiver Policy for determining when fees may be waived.

Fees established by the City of Santa Fe Springs for the use of City parks and facilities my be waived by the Director of Parks & Recreation if the applicant submits a fee waiver application and meets the defined criteria within this policy.

a.   A Fee Waiver application must be submitted no later than 30 days prior to the date of the event.

b.   Approval of the fee waiver does not relieve the applicant/organization of the obligations to comply with all other permit requirements, including but not limited to liability insurance, health permits, ABC License, deposit, etc.

FEES
The following list defines the established fees that can and cannot be waived.

Fees and costs that may be eligible for the waiver:

a.   Park and/or Facility use/rental fees (except for Heritage Park and Clarke Estate)

Fees and costs that are NOT eligible to be waived: a. Staffing or labor

a.   Staffing or Labor
b.   Insurance
c.   Refuse Costs
d.   Custodial Costs
e.   Maintenance Costs
f.   Other City Department Charges

FEE WAIVER ELIGIBILITY
The Department of Parks & Recreation Services and Community Services recognizes the value that organizations/agencies play in providing benefits to the community and Santa Fe Springs residents. Fees may be waived for organizations/agencies if the following criteria are met:

Tier 1 Criteria
a.   A non-profit organization or association that is headquartered the Santa Fe             Springs, verified through their Tax Identification Number. Such organizations           shall be organized and exist in the City for a minimum of one year (1) prior to         the event.

b.   The organization must have as their sole purpose to benefit the City or a                particular City Department or service.

c.   Schools located within the City of Santa Fe Springs or related organizations             such as private

Tier 2 Criteria
Organizations/agencies that do not meet the criteria under Tier I may still qualify if they are able to meet all criteria in Tier 2. 
a.   The event or program is consistent with the City or the City Department's                mission, values, and objectives. 

b.   The program or event provides a valuable and definable benefit to the Santa            Fe Springs community; including but limit to youth programs and events.

c.   The proposed event or program will have no negative impact on the existing            facility/park or cause the need for increased maintenance; and will not                    displace any existing City programs or reservations.

d.   There is no evidence of previous violations of any permits previously issued to        applicant or organization.

APPEAL PROCESS FOR DENIAL OF FEE WAIVER APPLICAITON

An applicant may appeal the initial ruling by the Director of Parks & Recreation to the City Manager as follows:
a.   The appeal shall be made in writing a (letter or email) to the Director of Parks          & Recreation within ten (10) calendar days following the fee waiver                        denial. 

b.   Upon receipt of the written appeal, the Director of Parks & Recreation will                promptly notify the City Manager and provide all fee waiver application                    documents for review. A decision will be made within ten (10) calendar days of        the appeal by the City Manager.

If the appeal to the City Manager is denied, the applicant may file a final appeal to the Santa Fe Springs City Council.

a.   The final appeal shall be filed with the City Clerk within five (5) calendar days following the the decision of the City Manager. 

b.   Upon receipt of the final appeal, the City Clerk shall promptly notify the Department of Parks & Recreation and set the date for the City Council hearing        at the next available council meeting.

C.   Upon confirmation of the City Council hearing date, the City Clerk will notify the applicant of the meeting date. 

d.   After the hearing by the City Council, the Council may affirm, modify, or        overrule the decision or action to the City Manager, but any action taken by            the City Council requires a majority vote. If the City Council fails to obtain the        requisite votes to affirm, modify or overrule, the decision of the City Manager          shall stand.

SECTION 2 - CONTINUAL PARK AND FACILITY USE

Organizations may utilize City parks and facilities for continual use if specific criteria are met. Organizations must meet eligibility requirements and the continual use of City parks and facilities require a reduced fee of $30 per day (fees subject to change), per use. The application period is renewed every January and July.

Eligibility

1.A non-profit organization or association that is headquartered in Santa Fe Springs, verified verified through their Tax Identification Number.

     a.Such organization shall be organized and exist in the City for a minimum of one year (1) year prior to the event.

     b.The organization must have as their sole purpose to benefit the City or a particular City department or service.

2.Schools located within the City of Santa Fe Springs or related organizations such as private schools within the City.

CRITERIA

1.The Continual Use Application deadline is June 1 and December 1 of each year. Organizations must submit a completed application in order to request the use of City parks or facilities. Applications are required every 6 months, even if your use had been previously granted. Notification of the application status will be provided no later than June 20 and December 20 of each year.

2.A reduced park and facility use fee of $30 per use applies to year round continual use. This fee covers the use and upkeep of the parks and facilities.

3.Year Round Continual Use fees only apply to usage of parks or facilities during normal operating hours. If the requested use falls outside of operating hours, the organization is responsible for the staffing fees to open, oversee, and close the park or facility.

4.Renter shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 genera aggregate, for bodily injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted.

5.The maximum time allowed for per day use is 2 hours, to include set-up and clean-up times. An organization that provides Department approved community services may get the daily use fee waived. Prior approval of the community services project must be obtained in order to qualify.