Youth Softball League Program Operator – Request for Proposals (RFP)
The City of Santa Fe Springs Parks & Recreation Department is accepting proposals from qualified organizations to operate a comprehensive youth softball league program. Please complete all required sections and upload supporting documentation. Incomplete submissions may be deemed non-responsive.
Organization Information
Organization Name
*
Primary Contact
*
Your Title/Role
*
Phone Number
*
Please enter a valid phone number.
Format: (000) 000-0000.
Email
*
example@example.com
Organization's Address
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Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
Organization's Website
*
Is your organization a nonprofit?
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Yes
No
Organizational Background
Provide a brief organizational history and mission.
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Describe your experience operating youth softball or youth sports programs.
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List any municipalities or agencies you currently partner with.
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Program Overview & Plan
Describe your proposed recreational softball season.
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Describe your developmental/instructional programming (camps, clinics, etc.).
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What ages will your program serve?
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4-6
7-9
10-12
13-14
15-17
If proposing ages 15–17 programming, explain how it will complement—not compete with—the core ages 4–14 program.
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Inclusive Participation & Draft Methodology
Describe how all registered participants will be placed on teams.
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Explain your player evaluation process.
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Explain your draft/team formation process and how competitive balance will be ensured.
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Describe your minimum play standards/equitable participation policies.
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Safety & Compliance
Please confirm your organization complies with the following requirements
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Live Scan fingerprinting/background checks
AB 506 compliance
Concussion protocols
Heat illness prevention
Mandated Reporter Training
Incident reporting procedures
Codes of conduct
Two mandated reporters present during activities
Upload your safety plan/documentation
*
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Describe how your organization ensures youth safety and compliance.
*
Resident Priority & Scholarships
Describe your strategy for prioritizing Santa Fe Springs residents.
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Will resident discounts be offered?
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Yes
No
Describe your scholarship/financial assistance program.
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Explain how your organization plans to achieve resident participation benchmarks.
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Customer Service & Administration
Identify the designated program contact person
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Describe your customer service response process.
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Confirm ability to respond within 24–48 hours.
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Yes
No
Describe your registration and communication systems.
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Describe your reporting capabilities (participation data, demographics, etc.).
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Outreach & Community Benefit
Describe your outreach strategy with local schools/community.
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Describe any community contributions or support of City events.
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Describe youth employment opportunities or youth volunteer opportunities offered (ages 14–17 and/or 18–20)
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Maintenance Capabilities
Type a question
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Level 1: Chalk fields
Level 2: Chalk and water
Level 3: Chalk, water, and drag
Level 4: Chalk, water, drag, and mow
None of the above
Other
Will your organization provide a financial contribution toward field maintenance?
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Yes
No
Other
If yes to financial contribution toward field maintenance: Describe contribution structure and amount, frequency/timing of payments, and intended maintenance support impact.
Required Uploads
Safety Plan
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Draft Methodology (can include a past sample)
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Proof of Nonprofit Status (if applicable)
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Proof of Insurance (if applicable)
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Additional Supporting Documents
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