ART EDUCATION GRANT GUIDELINES
ELIGIBILITY
1. Grants are provided to all schools serving students in grades K—12 located in Santa Fe Springs, including Cresson Elementary, Lakeland Elementary, Los Nietos Middle, and Pioneer High School, which serve a percentage of Santa Fe Springs residents.
2. Proposals must clearly explain how children’s knowledge and awareness of art will be enhanced.
3. Proposals must clearly explain how the art grant will provide age and skills-appropriate learning opportunities.
4. Art Education Programs must provide hands-on and/or learning projects that may culminate in exhibitions, productions, demonstrations, or art-related field trips.
5. The project must be completed during the funding cycle.
6. For schools, projects may occur during regular school hours and/or after school.
7. Only principals, teachers, and/or program directors may apply for the grant. For teachers and program directors, your school's principal or your organization's executive director must review and sign the proposal. School and/or organization volunteers and/or aides are not eligible to apply. Contract artist(s) MAY NOT apply or sign applications.
8. Contract artist(s) must be over the age of 21.
9. Only one application per teacher/program director may be submitted. (Except when a teacher/program director submits an application for two different schools.) Principals may apply for one grant for their school.
10. It is expected that your art project is collaborative, both financially as well as in implementation. Failure to list how this will be accomplished and with whom could reduce or eliminate funding for your project. Parent group involvement, fundraising activities, and/or sponsorships are required. List all participants and/or funds contributed towards the project.
BUDGET (AMOUNT NOT TO EXCEED $5,000)
1. The budget must clearly identify how the funds will be used, showing an itemized list of expenditures.
2. Applicant MUST submit an itemized budget template included in application.
3. Art grant monies used must be spent for the approved program. Supplies must be used during the school year for which the grant was awarded. Monies not spent must be returned.
4. The grant may only be used for approved projects. Any changes to the approved project must be submitted in writing and receive approval from the committee before implementation. Changes without approval could result in requesting the return of the grant funds and/or being disqualified from future grants.
5. Subject to the discretion of the Heritage Arts Advisory Committee and approval of the City Council. Art grants may be used for the following allowable expenses, includes but is not limited to:
a. study units about art masters/meet the masters
b. musical and theater productions (one per year)
c. recorded music
d. art/music educators (contract artists)
e. cultural art
f. art supplies (i.e. paint, crayons, art pencils, construction paper, glue, glitter, etc.)
g. sheet music (must remain at school/organization)
h. costume fabric / accessories
i. art museum fieldtrips / parking fees
j. buses/transportation to field trips
k. substitute teachers for required field trips
l. concerts
m. This item is only allowable for high schools: electronic devices* (i.e. cameras, digital cameras, devices, tablets, computers, etc.) and software* needed for digital art (devices and software to remain the property of the school organization and must remain on the premises at all times).
Examples of digital art: animations, videos, digital photography, digital collage, pixel art, etc.
n. battery-operated tea lights
o. digital online art subscriptions necessary for art curriculum and teaching
6. Art grants may not be used for the following:
a. food and/or refreshments
b. tools (i.e. glue guns, electric power tools)
c. lumber
d. lights (electrical)
e. equipment (i.e. printers, ink, other supplies for printer)
f. knives or any other implement not allowed in schools
g. chaperone expenses
h. P.A systems
i. computer games
j. window coverings
k. stage curtains
l. finished costumes / costume shoes
m. mirrors
n. audiovisual equipment
o. shipping charges
p. any dry cleaning
q. storage bins to store art supplies
r. musical instruments
s. printing (i.e. worksheets, flyers, programs, brochures)
t. theater rental
u. fundraising: grant funding may not be used to re-sell items funded by art grant
v. theme park admission tickets
7. Materials, devices and supplies purchased with an art grant become property of the school/organization. In the event that the teacher/applicant leaves employment at the school, school district or organization, the items purchased with the art grant must remain at the original school or organization and the successor of the art project must assume the oversight of the approved proposal.
8. All printed or digital material related to the grant must list the Heritage Artwork in Public Places Program as a funder of the project(s).
9. All decisions regarding the approval or rejection of art grant applications, and/or items listed on the itemized budget, are made at the sole discretion of the Heritage Arts Advisory Committee or City Council. Approval or rejection of applications is based on a range of criteria, and the decision of the Committee or Council is final. Applicants acknowledge that submission does not guarantee approval, and no additional appeals process is offered.
REQUIREMENTS – ART GRANT APPLICATION
10. All proposals must be typed. Handwritten proposals will not be considered. You may download the application from our website at www.SantaFeSprings.gov/ArtGrant. Please do not copy and paste from a previous application.
11. Proposals must be emailed to isabellejimenez@santafesprings.gov, and an original copy sent to Town Center Hall / 11740 Telegraph Rd. / Santa Fe Springs, CA 90670 / Attn: Arts Education Grant. Proposals are due June 12, 2026.
12. Art Grant applications received after due date will be disqualified.
13. All supporting documentation must be submitted with the application. Incomplete proposals, and proposals with insufficient clarification or itemized expenditures will not be considered.
REQUIREMENTS – ART GRANT FINAL FINANCIAL REPORT
14. By accepting the funds, the school or organization agrees to submit a final report including a financial summary by the end of the school year. These reports are due no later than the date indicated on page 5 . Failure to submit the report will result in the disqualification of the school/organization from future grants. The final report form is available on our website at www.SantaFeSprings.gov/ArtGrant.
15. It is highly recommended you invite the Heritage Arts Advisory Committee to view your project by sending an email to Edmund Ramirez, Executive Secretary to the Heritage Arts Advisory Committee at edmundramirez@santafesprings.gov. In your email, include a schedule of program dates and times.
16. Final report must be typed. Handwritten reports will not be considered.
17. Applicant must provide photographs and/or samples of the project. This documentation must be submitted with the final report. Grant funds may not be used for this purpose.
18. If any of these guidelines are deemed unmet, the Heritage Arts Advisory Committee may elect to disallow you from submitting any future Art Education Grant Applications.
DATES TO REMEMBER
Financial Report for School Year 2025-26 Art Grant Due: May 15, 2026
Grant Application for School Year 2026-2027 Due: June 12, 2026
Announcement of Grant Award or Rejection: August 2026
Award Disbursements: September 2026
Financial Report for FY 2026-2027 Proposal Due: May 14, 2027